NASCOE President’s Report December 18, 2016
NASCOE Vice President, Dennis Ray, and I recently visited WDC and feel that we had a really productive trip. We met with the following people in management:
Val Dolcini FSA Administrator
Mark Rucker Deputy Administrator of management (DAM)
Greg Diephouse Deputy Administrator of Field Operations (DAFO)
Radha Sekar Chief Financial Officer (CFO)
Brad Pfaff Deputy Administrator of Farm Programs (DAFP)
Chris Beyerhelm Associate Administrator
Mike Schmidt Associate Administrator
Thomas Mulhern Human Resources Director
Darren Ash Chief information Officer (CIO)
Deputy Administrator Management
We met with the Deputy Administrator of Management (DAM), Mark Rucker, on leasing, phone, and office environmental conditions, space issues and wavier requirements. DAM understands our county office environment and needs. We also talked about the CISCO phone system and the upgrades that seem to be helping improve the system. There are a few environmental issues across the country that were discussed, and DAM agreed to follow up on those. DAM is always receptive to improving our working conditions.
Deputy Administrator Field Operations
We met next with Greg Diephouse, Deputy Administrator of Field Operations (DAFO) and his staff Linda Treese, Pat Spalding, Rick Pinkston, and Trina Brake. DAFO agreed to send out a NASCOE Membership Packet for STO use with new CO hires. DAFO has mailed every SED and STO a NASCOE Membership packet. DAFO encourages all employees to join their respective associations and realizes the importance of each association’s mission. NASCOE appreciates DAFO’s effort and support with this, and many other issues. The status of the shared management negotiation item was discussed. There should be an amendment out soon that requires written confirmation that a proposed shared management arrangement has been discussed with all the COC’s involved, as well as with the NASCOE State Association President. Other topics included COC authority, BTO update, staffing issues, temps, county office footprint and structure, performance issues and the NAPA Study.
Chief Financial Officer/Budget Office
Radha Sekar, FSA Chief Financial Officer (CFO), and Bob McGrath discussed budget, workload, and staffing. The CFO says we are not tremendously understaffed, as most CO employees think, because we continue to meet most of our program deadlines and get payments out timely. We discussed several staffing issues, including that our FTE’s aren’t figured considering the permanent disaster programs like LFP and ECP. It was agreed that some administrative funds should come with the implementation of these types of programs. There currently are no provisions for this, and it was suggested that NASCOE work with DAFP on this issue. NASCOE asked about the workload tool and its release. NASCOE still feels strongly that we are understaffed across the country and that a workload measurement tool is needed. The CFO has agreed to share some data from the proposed workload tool with NASCOE for constructive feedback.
Deputy Administrator Farm Programs
Brad Pfaff, Deputy Administrator of Farm Programs (DAFP), and his staff Brad Karman and Kim Viers (on a detailed assignment) met with us on COC authorities in 2-CRP. NASCOE has asked for DAFP to reinstate COC authority to approve CRP-1’s and delegate that authority to CED’s. The current handbook policy allows the CED to approve CRP-1’s without delegation. DAFP has promised to try and reinstate this policy. DAFP recently has asked NASCOE to review certain information on ACRSI as it would pertain to county office operations. NASCOE has had a task force working on ACRSI for over a year-and-a-half and appreciates management allowing us to provide constructive feedback on its impact to the field. NASCOE had asked DAFP for some relief for those states that just learned that their forage reporting date would now become November 15th. DAFP waived late file fees for those states for thirty days. NASCOE also shared some concerns with other agencies having the ability to make MIDAS edits. DAFP didn’t feel that any of these edits would interfere with FSA, but agreed to go back and look at a few concerns that NASCOE membership had. We wrapped up the DAFP session discussing our geospatial needs.
Associate Administrator for Operations and Management
Dennis and I met next with Chris Beyerhelm, Associate Administrator, on directives, staffing, cost analysis update, county office footprint, COC authorities, WEBTA, and GovDelivery. The Associate Director intends to get all of our directives updated and simplified. As always, staffing and budget issues dominate most of the conversations with our Associate Administrator.
Val Dolcini, FSA Administrator, discussed what he thought FSA’s future looked like. He felt that NASCOE’s role with employee issues and negotiations has been very effective. He hopes we will continue to have the all-association negotiation sessions. The Administrator feels that there is a benefit to all the associations being in WDC at one time. The Associations, including NASCOE, feel that the joint negotiations meetings have been successful. NASCOE thanked Val for his leadership and the support he has given NASCOE during his administration. He has allowed us to work with all of FSA’s management personnel on a lot of different issues during his time in WDC.
Associate Administrator Policy and Programs
Mike Schmidt, Associate Administrator, and his assistant, Katina Hanson, met with us on ACRSI and COC authority. The Associate Administrator supports the COC system and its role. As new farm bill talks begin, NASCOE will continue to stress the importance of a strong COC delivery system.
Human Resource Director
Thomas Mulhern, Human Resource’s Director, and Barbara Boyd, Deputy Director for Human Resources, met with us on the status of the PT position description task force. This task force has met with some success on rewriting PT position descriptions. NASCOE had asked for a task force, which resulted from a negotiation item from last year. The task force is also looking at adding a position with promotion opportunities for PT’s as well as continuing to look into the possibility of a grade reclassification. We also discussed the CO hiring process. It has been mandated that the CO hiring process will start using a questionnaire to replace the current KSA’s. NASCOE will have representation on this task force as well.
Chief Information Officer
Darren Ash, Chief Informational Officer (CIO), met with us and gave us an update on IT issues. We discussed MIDAS edits and ACRSI. The CIO addressed our ability to have reports and query information that we need to perform our job at a more efficient level. There should be some much awaited information on this coming soon. We discussed the IT Steering Committee and its future. Darren has worked hard to communicate well with the field on all of our concerns and issues and is making progress in resolving them. NASCOE appreciates the time that the CIO gives us and the personal touch he has given the field in addressing our needs.
Respectfully Submitted by,